Use Gmail with Outlook

Use Gmail with Outlook, Apple Mail, or other mail clients
IMAP and POP let you download messages from Gmail so you can access your mail with a program like Microsoft Outlook, Apple Mail, Thunderbird, or other mail clients. IMAP and POP access are free for all Gmail users. If you're trying to decide between using IMAP and POP, we encourage you to use IMAP.

Set up Gmail with Outlook, Apple Mail, or other mail clients

You can download messages from Gmail and see them using a program like Microsoft Outlook, Apple Mail, or Thunderbird, even when you aren't online. This process is called POP or IMAP, and is free for all Gmail users.
Tip: We recommend using IMAP if possible because it’s the best way to make sure you can see all your mail at any time on all of your devices. If you'd like to use POP instead, learn how to enable POP.
Step 1: Enable IMAP: You can retrieve your Gmail messages with a client or device that supports IMAP, like Microsoft Outlook or Apple Mail.

  • Sign in to Gmail.
  • Click the gear in the top righthttps://www.google.com/help/hc/images/mail/mail_gear.png.
  • Select Settings.
  • Click Forwarding and POP/IMAP.
  • Select Enable IMAP.
  • Click Save Changes.

Note: This setting is not available while using the basic HTML view of Gmail. To enable IMAP, use the standard view instead. Find out more about standard view and basic HTML view.
Step 2: Set up your client: Use the table below to update your client with the correct information.


Incoming Mail (IMAP) Server:

imap.gmail.com
Requires SSL: Yes
Port: 993

Outgoing Mail (SMTP) Server:

smtp.gmail.com
Use Authentication: Yes
Port for SSL:: 465 or 587
Use same settings as incoming mail server

Full Name or Display Name:

[your name]

Account Name or User Name:

your full email address (including @gmail.com or @your_domain.com)

Email Address:

your full email address (including @gmail.com or @your_domain.com)

Password:

your Gmail password

Enable POP

You can read your Gmail messages from a client or device that supports POP, like Microsoft Outlook.
Step 1: Enable POP in Gmail

  • Sign in to Gmail.
  • At the top right, click SettingsGear icon.
  • Click Forwarding and POP/IMAP.
  • Select Enable POP for all mail or Enable POP for mail that arrives from now on.
  • Choose what to do with your messages after your POP client or device receives them. We recommend the first option, keeping Gmail’s copy in the inbox.
  • Click Save Changes.

Although the radio button next to your selected option may not stay selected, Gmail displays the status next to 'POP Status:.' When you enable POP, your settings display 'POP Status: POP is enabled.' If your POP settings are turned off, the status will indicate that POP is disabled. Once you’ve enabled POP in your Gmail settings, you need to configure your client.
Step 2: Configure client: Go to your client (e.g., Microsoft Outlook) and make sure these settings are correct.


Incoming Mail (POP) Server:

pop.gmail.com
Requires SSL: Yes
Port: 995

Outgoing Mail (SMTP) Server:

smtp.gmail.com
Requires SSL: Yes
Requires TLS: Yes (if available)
Requires Authentication: Yes
Port for SSL: 465
Port for TLS/STARTTLS: 587

Server timeouts

Greater than 1 minute, we recommend 5

Full Name or Display Name:

[your name]

Account Name or User Name:

your full email address (including @gmail.com or @your_domain.com)

Email Address:

your full email address (including @gmail.com or @your_domain.com)

Password:

your Gmail password

Unless you're using recent mode to download mail to multiple clients, make sure you've opted not to leave messages on the server. Your POP settings in Gmail determine whether or not messages stay on the server, so changing the setting in the client won't make a difference.

Using POP on multiple clients or mobile devices

What is 'recent mode?'
If you're accessing Gmail on multiple clients through POP, Gmail's 'recent mode' makes sure that all messages are made available to each client, rather than only to the first client to access new mail.
Recent mode fetches the last 30 days of mail, regardless of whether it's been sent to another POP client already.
Setting up 'recent mode'
In your POP client settings, replace 'This email address is being protected from spambots. You need JavaScript enabled to view it.' in the 'Username' or 'Email' field with 'recent:This email address is being protected from spambots. You need JavaScript enabled to view it.'
Once you enable recent mode, please be sure to configure your POP client to leave messages on the server according to the instructions below:

    • Outlook or Outlook Express: on the advanced tab, check the box next to 'Leave a copy of messages on the server.'
    • Apple Mail: on the advanced tab, remove the check next to 'Remove copy from server after retrieving a message.'
    • Thunderbird: on the Server Settings tab, check the box next to 'Leave messages on server.'
Automatic responses in IMAP and POP clients

Your IMAP or POP client may allow you to create an automatic response message to be used while you’re on vacation or under other conditions. Using this feature may have some consequences you didn’t expect:

  • If you’re using the client on a desktop or laptop computer and the computer goes offline, automatic responses won’t be sent.
  • When you receive messages that are sent to you indirectly, such as through a mailing list, the automatic response can reveal your email address when it replies to the sender, who may not have had that information before.
Backing up your mail with POP

Here's how to download a copy of every message* in Gmail to an email client:

  • Sign in to Gmail.
  • Click Settings at the top of any Gmail page, and open the Forwarding and POP/IMAP tab.
  • Select Enable POP for all mail (even mail that's already been downloaded).
  • Click Save Changes.
  • Open the mail client you've configured for Gmail, and check for new messages.

Gmail messages are downloaded in batches, so it may take time for everything to appear in your mail client.
* Messages in Spam and Trash aren't downloaded unless you move them to your inbox or All Mail.

How do I download messages to another computer once I've enabled POP?

You can download your Gmail messages to another computer at any time.* To download messages you received before enabling POP, just follow these steps:

  • Sign in to Gmail.
  • Click the gear in the top right https://www.google.com/help/hc/images/mail/mail_gear.png.
  • Select Settings.
  • Click Forwarding and POP/IMAP.
  • Select Enable POP for all mail.
  • Choose the action you'd like your Gmail messages to take after they are accessed with POP.
  • Click Save Changes.
  • Configure your POP client.

* All messages may be downloaded to another computer once; after downloading mail, it will not download again.

Deleting messages in Gmail after POP downloads

To delete messages accessed with POP:

    • Sign in to Gmail.
    • Click Settings at the top of any Gmail page, and open the Forwarding and POP/IMAP tab.
    • Select delete Gmail's copy from the drop-down menu in the POP Download section.
    • Click Save Changes.

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